Nature of the Work: Corporate office bookkeeping. Accurately enter information to help produce reports. Working Conditions: Professional team office
Two years experience as bookkeeper or accounting clerk. • Bachelors/Associates degree in accounting preferred • Proficient in QuickBooks and
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Responsible for preparing all invoices and authorize vendor’s payments in accordance with service standards to be submitted to Accounts Payable
The right candidate must be able to handle multiple detail oriented tasks. Computer experience and an aptitude for figures required. Dealership
Essential Job Functions: 1. Must have working knowledge of QuickBooks and Excel. 2. Assists with payroll processing and employee time card
Bookkeeping, accounting, and auditing clerks produce financial records for organizations. They record financial transactions, update statements, and check financial records for accuracy.
Bookkeeping, accounting, and auditing clerks typically do the following:
The records that bookkeeping, accounting, and auditing clerks work with include expenditures (money spent), receipts (money that comes in), accounts payable (bills to be paid), accounts receivable (invoices, or what other people owe the organization), and profit and loss (a report that shows the organization’s financial health).
Workers in this occupation have a wide range of tasks. Some are full-charge bookkeeping clerks who maintain an entire organization’s books. Others are accounting clerks who handle specific tasks.
These clerks use basic mathematics (adding, subtracting) throughout the day.
Bookkeeping, accounting, and auditing clerks use specialized computer accounting software, spreadsheets, and databases to enter information from receipts or bills. They must be comfortable using computers to record and calculate data.
The widespread use of computers also has enabled bookkeeping, accounting, and auditing clerks to take on additional responsibilities, such as payroll, billing, purchasing (buying), and keeping track of overdue bills. Many of these functions require clerks to communicate with clients.
Bookkeeping clerks, also known as bookkeepers, often are responsible for some or all of an organization’s accounts, known as the general ledger. They record all transactions and post debits (costs) and credits (income).
They also produce financial statements and other reports for supervisors and managers. Bookkeepers prepare bank deposits by compiling data from cashiers, verifying receipts, and sending cash, checks, or other forms of payment to the bank.
In addition, they may handle payroll, make purchases, prepare invoices, and keep track of overdue accounts.
Accounting clerks typically work for larger companies and have more specialized tasks. Their titles, such as accounts payable clerk or accounts receivable clerk, often reflect the type of accounting they do.
The responsibilities of accounting clerks frequently vary by level of experience. Entry-level accounting clerks may post details of transactions (including date, type, and amount), add up accounts, and determine interest charges. They also may monitor loans and accounts to ensure that payments are up to date.
More advanced accounting clerks may add and balance billing vouchers, ensure that account data are complete and accurate, and code documents according to an organization’s procedures.
Auditing clerks check figures, postings, and documents to ensure that they are mathematically accurate and properly coded. They also correct or note errors for accountants or other workers to fix.
Bookkeeping, accounting, and auditing clerks held about 1.8 million jobs in 2014. The industries that employed the most bookkeeping, accounting, and auditing clerks were as follows:
|Professional, scientific, and technical services||12%|
|Healthcare and social assistance||7|
|Finance and insurance||7|
The professional, scientific, and technical services industry includes the accounting, tax preparation, bookkeeping, and payroll services sub-industry.
Bookkeeping, accounting, and auditing clerks work in offices. Bookkeepers who work for multiple firms may visit their clients’ places of business. They often work alone, but sometimes they collaborate with accountants, managers, and auditing clerks from other departments.
Many bookkeeping, accounting, and auditing clerks work full time. About 1 in 4 worked part time in 2014. They may work additional hours to meet deadlines at the end of the fiscal year, during tax time, or when monthly or yearly accounting audits are done. Those who work in hotels, restaurants, and stores may put in overtime during peak holiday and vacation seasons.
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Most bookkeeping, accounting, and auditing clerks need some postsecondary education and also learn some of their skills on the job. They must have basic math and computer skills, including knowledge of spreadsheets and bookkeeping software.
Employers generally require bookkeeping, accounting, and auditing clerks to have some postsecondary education, particularly coursework in accounting. However, some candidates can be hired with just a high school diploma.
Bookkeeping, accounting, and auditing clerks usually get on-the-job training. Under the guidance of a supervisor or another experienced employee, new clerks learn how to do their tasks, including double-entry bookkeeping. In double-entry bookkeeping, each transaction is entered twice, once as a debit (cost) and once as a credit (income), to ensure that all accounts are balanced.
Some formal classroom training also may be necessary, such as training in specialized computer software. This on-the-job training typically takes around 6 months.
Some bookkeeping, accounting, and auditing clerks become certified. For those who do not have postsecondary education, certification is a particularly useful way to gain expertise in the field. The Certified Bookkeeper (CB) designation, awarded by the American Institute of Professional Bookkeepers, shows that those who have earned it have the skills and knowledge needed to carry out all bookkeeping tasks, including overseeing payroll and balancing accounts, according to accepted accounting procedures.
For certification, candidates must have at least 2 years of full-time bookkeeping experience or equivalent part-time work, pass a four-part exam, and adhere to a code of ethics.
The National Association of Certified Public Bookkeepers also offers certification. The Uniform Bookkeeper Certification Examination is an online test with 50 multiple-choice questions. Test takers must answer 75 percent of the questions correctly to pass the exam.
With appropriate experience and education, some bookkeeping, accounting, and auditing clerks may become accountants or auditors.
Computer skills. Bookkeeping, accounting, and auditing clerks need to be comfortable using computer spreadsheets and bookkeeping software.
Detail oriented. These clerks are responsible for producing accurate financial records. They must pay attention to detail in order to avoid making errors and recognize errors that others have made.
Integrity. Bookkeeping, accounting, and auditing clerks have control of an organization’s financial documentation, which they must use properly and keep confidential. It is vital that they keep records transparent and guard against misappropriating an organization’s funds.
Math skills. Bookkeeping, accounting, and auditing clerks deal with numbers daily and should be comfortable with basic arithmetic.
The median annual wage for bookkeeping, accounting, and auditing clerks was $37,250 in May 2015. The median wage is the wage at which half the workers in an occupation earned more than that amount and half earned less. The lowest 10 percent earned less than $22,940, and the highest 10 percent earned more than $57,920.
In May 2015, the median annual wages for bookkeeping, accounting, and auditing clerks in the top industries in which they worked were as follows:
|Professional, scientific, and technical services||$38,910|
|Finance and insurance||38,670|
|Healthcare and social assistance||36,830|
Many bookkeeping, accounting, and auditing clerks work full time. About 1 in 4 worked part time in 2014. They may work longer hours to meet deadlines at the end of the fiscal year, during tax time, or when monthly or yearly accounting audits are performed. Those who work in hotels, restaurants, and stores may put in overtime during peak holiday and vacation seasons.
Employment of bookkeeping, accounting, and auditing clerks is projected to decline 8 percent from 2014 to 2024.
Technological change is expected to reduce demand for these workers. Software improvements, such as cloud computing, have automated many of the tasks performed by bookkeepers. As a result, bookkeepers will increasingly be hired on a contract basis through third party bookkeeping firms, rather than being held on staff.
Demand for bookkeeping is tied particularly to the growth of small businesses, which tend to hire bookkeepers rather than accountants due to their relatively lower cost. Therefore, economic growth should create some openings for bookkeepers to keep these organizations’ financial records.
Because bookkeeping, accounting, and auditing clerks make up a large occupation, there will be a large number of job openings from workers leaving the occupation. Thus, opportunities to enter the occupation should be plentiful.
|Occupational Title||Employment, 2014||Projected Employment, 2024||Change, 2014-24|
|Bookkeeping, accounting, and auditing clerks||1,760,300||1,611,500||-8||-148,700|